Applications, forms, questions

Studying at a university means having to deal with various administrative matters. To save you from getting buried under piles of papers, we have prepared for you the basic information on how to proceed in dealing with the most common issues in direct compliance with the currently valid Study and Examination Regulations of the Mendel University in Brno

With effect from 1 November 2020, the below listed individual applications shall be submitted only via the Contact Centre application (Personal administration → Student’s portal → Contact Centre → Seeking a solution).

For all the applications you will be using in communication with the Study Office of the MENDELU Faculty of Horticulture you need to observe the defined conditions for submitting that are always provided with the individual applications in the Contact Centre or are provided below on this page.

The valid Study and Examination Regulations does not accept certain requests that will not be met. These include mainly the following situations:

extraordinary remedial exam term (Article 17 of the valid Study and Examination Regulations);
possibility to repeat the study – semester, year, etc. (Article 17 of the valid Study and Examination Regulations);
possibility to change study programme or specialisation during a study – valid Study and Examination Regulations allows only for changing the form of study – full-time ↔ part-time (Article 16 of the valid Study and Examination Regulations);
changes in subject registrations for the current study period past a deadline defined in the current Schedule of the academic year of MENDELU Faculty of Horticulture (Article 13, Section 7).

If you need to sort out other study issues not specified here, always submit a General application – Personal administration → Student’s portal → Contact Centre → Seeking a solution → 000_Z: General Application.

All decisions and responses to the submitted applications are stored in the UIS under the Document storage.

Before you start writing an application, study the following documents first:

Most frequently searched

Should a situation occur that does not allow you to continue in your study, fill out and submit 010_O: Declaration of withdrawal from studies (Personal administration → Student’s portal → Contact Centre → Seeking a solution → 010_O: Declaration of withdrawal from studies).

Submit the declaration following the instructions provided in the Contact Centre and deliver it to the MENDELU Study Office no later than 7 calendar days from submitting the application (by regular mail, or in person).

The study will be terminated on the date of the reception (delivery) of the Declaration of withdrawal from study.

In case of any events preventing the publication of a completed final thesis in compliance with the valid Rector’s Directive No 3 / 2018 – Publication of final theses, you must apply for a postponement of publication of your final thesis: 013_Z: Application for postponement of publication of a final thesis (Personal administration → Student’s portal → Contact Centre → Seeking a solution → 013_Z: Application for postponement of publication of a final thesis).

Detailed instructions:

The postponement of publication of a final thesis is proposed by author (student) of the final thesis by means of application 013_Z: Application for postponement of publication of a final thesis in the Contact Centre, see Personal administration → Student’s portal → Contact Centre → Seeking a solution → 013_Z: Application for postponement of publication of final thesis.
Compulsory information stated in the application:
- title of the thesis;
- reasons why the thesis cannot be published;
- scope of limitation, i.e. parts of the thesis (text, chapters, attachments) and period for which the publication of the thesis shall be postponed, if shorter than three years (Directive 3/2018 allows for postponing for up to 3 years maximum);
- statement of the thesis supervisor.
The dean of the faculty or the director of the respective university institute shall approve or not approve the proposal to postpone the publication of a final thesis within 30 days from the submission of the proposal.
The proposal can be submitted anytime after the publishing of the topic of the thesis, but no later than 30 days before the submission of the electronic form of the thesis into the UIS. If, after this term, there occur any serious facts preventing the publication of the thesis, the author of the thesis may submit a Proposal for postponement of publication of a final thesis immediately after finding out these facts.
The stated deadlines for submitting and processing the Proposal to postpone publication of a final thesis are stipulated by Article 3 of Directive No 3/2018 and are definite. The Dean’s Office of MENDELU Faculty of Horticulture, in collaboration with the Study Office, may just speed up the processing of the application, but the general rule is that the Proposal to postpone publication of a final thesis must be submitted before the thesis is uploaded to the UIS.
A thesis uploaded to the UIS without a previous setting of a publication postponement is considered public.
In the moment of submitting the application – Proposal to postpone publication of a final thesis – the obligatory additional information must be already uploaded in the UIS, in particular the so-called legal clause (“Affidavit”) in the language of the thesis, i.e. in Czech and English language. This information is uploaded to the UIS by the author of the thesis. At the same time, the author of the thesis for which the Proposal to postpone publication of a final thesis has been granted, must inform the faculty system integrator to ensure a setting of the publication postponement immediately after the uploading of the thesis to the UIS.
If the Proposal to postpone publication of a final thesis is not granted, the uploaded thesis is considered public.
The text of the legal clause and the form of the application are provided below.

Documents to download:

Interruption of study, possibilities and forms of interruption are described under Article 14 of the valid Study and Examination Regulations of the Mendel University in Brno:

you have fulfilled your study obligations – fulfilment of conditions for registration to the next semester – YOU MAY REQUEST AN INTERRUPTION OF STUDY;
pregnancy, giving birth, parenthood, childcare, child care replacing parental care – YOU MAY REQUEST AN INTERRUPTION OF STUDY;
you represent the Czech Republic in a sports discipline (you are taking part in training for national representation) – submit a confirmation of this fact issued by a sports organisation covering national representation of the Czech Republic – YOU MAY REQUEST AN INTERRUPTION OF STUDY;
due to serious health reasons – obligatory to present a medical certificate – YOU MAY REQUEST AN INTERRUPTION OF STUDY

For an interruption of study you must submit an application following instructions provided in the Contact Centre: 005:Z: Request for interruption of study. The application is submitted electronically through the Contact Centre, including all the required attachments, and at the same time it shall be submitted in hard copy (in person, by regular registered mail), printed, signed, and also including all the attachments, to the Study Office of the MENDELU Faculty of Horticulture. (Personal administration → Student’s portal → Contact Centre → Seeking a a solution → 005_Z: Request for interruption of study).

Study can be interrupted repeatedly, always for a definite period of time. The overall period of interruption may not exceed the half of the standard period of study (i.e. up to 1.5 years of the bachelor’s study and 1 year for the follow-up master’s study). The length of interruption for an acknowledged parenthood period and time of interruption are not counted in the total duration of the interruption of study or in the maximum period of study.

During the interruption of the study you are not a student! You shall become a student again after you enrol in the study again. To enrol in the study again, use the form 006_Z: Request for repeated enrolment in study after interruption in the Contact Centre (Personal administration → Student’s portal → Contact Centre → Seeking a solution → 006_Z: Request for repeated enrolment in the study after interruption). The form shall be submitted no later than 7 calendar days after the termination of the interruption period.

Other requests and applications relating to interruption of study, extension of interruption, or early termination of the interruption of study are available in the Contact Centre (Personal administration → Student’s portal → Contact Centre → Seeking a solution):

Enrolment of applicants accepted to study in study programmes, and at the same time also the “enrolment” into the next semester, comply with the valid Study and Examination Regulations of the Mendel University in Brno (Article 5).

Should any reasons occur that would prevent the accepted applicants for study at the Mendel University in Brno from enrolling on the regular or one alternative date (in compliance with the of the valid current Schedule of the academic year for MENDELU Faculty of Horticulture), the applicant may submit a written excuse and request the determining of an alternative date for the enrolment in study (Article 5 of the valid Study and Examination Regulations of the Mendel University in Brno).

If you were accepted to study at the MENDELU Faculty of Horticulture and cannot, for any reason, come to the enrolment on the date you were assigned, you may request the determining of an alternative date for the enrolment in study. If you have a reasonable and substantiated collision of a term with the date of the enrolment, fill out this form. The form shall be submitted in writing, i.e. in hard copy, which means you must print it out, sign it and deliver it to the Study Office (in person or by regular registered mail).

If, besides a colliding term, you will not have the required documents proving your previous education available on the assigned date of enrolment, fill out this form. The form shall be submitted in writing, i.e. in hard copy, which means you must print it out, sign it and deliver it to the Study Office (in person or by regular registered mail).

Students who have objective reasons for not enrolling into the next semester of their study in the defined terms (in compliance with the valid current Schedule of the academic year for MENDELU Faculty of Horticulture), shall observe Article 6 of the valid Study and Examination Regulations of the Mendel University in Brno. In these cases, the student shall submit to the MENDELU Faculty of Horticulture the 000 Z: General application in the Contact Centre, see Personal administration → Student’s portal → Contact Centre → Seeking a solution → 000 Z: General application.

The recognition of completed parts of study follows the valid Deans Regulation No 2/2021 – Recognition of completed parts of study.

NOTE: The request for recognition of completed parts of study shall be submitted no later than in the period of enrolment in the first semester of the study. The application shall include the compulsory attachments specified in the Dean’s Regulation No 2/2021 (see above).

Have you been accepted for study at MENDELU Faculty of Horticulture and have you already completed a study at another university?

The request for recognition of completed parts of study shall be submitted by means of application 009 Z: Request for recognition of subject/subjects. The form shall be submitted electronically through the Contact Centre and at the same time in hard copy to the address of the Study Office, including all the obligatory attachments specified in the Dean’s Regulation No 2/2021 – Recognition of completed parts of study, no later than 7 calendar days from the submission of the form through the Contact Centre.

Have you already completed a study at MENDELU Faculty of Horticulture?

If you have successfully completed an identical or recognizable equivalent subject in another study programme, another specialization, or another degree of study at MENDELU Faculty of Horticulture, you shall submit the application 009_Z: Request for recognition of subject/subjects in the Contact Centre. The form shall be submitted electronically through the Contact Centre and at the same time in hard copy to the address of the Study Office, including all the obligatory attachments specified in the Dean’s Regulation No 2/2021 – Recognition of completed parts of study, no later than 7 calendar days from the submission of the form through the Contact Centre.

Are you a graduate from another faculty of MENDELU?

If you have successfully completed an identical or recognizable equivalent subject in another study programme, another specialization, or another degree of study at another faculty of MENDELU, you shall submit application 009_Z: Request for recognition of subject/subjects in the Contact Centre. The form shall be submitted electronically through the Contact Centre and at the same time in hard copy to the address of the Study Office, including all the obligatory attachments specified in the Dean’s Regulation No 2/2021 – Recognition of completed parts of study, no later than 7 calendar days from the submission of the form through the Contact Centre.

Attachment to application 009_Z

Have you studied abroad?

If, during the course of study at MENDELU Faculty of Horticulture, you took part in study abroad based on a Learning Agreement, you may request recognition of the subjects completed abroad. The recognition of subjects completed abroad complies with the Rector’s methodological instruction No 1/2018 for recognition of study mobilities and practical internships under Erasmus+ programme.

NOTE: The request for recognition of exams and fulfilment of other study obligations shall be submitted no later than 7 days from the reception of the statement of your grades from the foreign university (Transcript of Records). The date on the Transcript of Records is decisive. The Transcript of Records is an obligatory attachment to application 009_Z: Request for recognition of subject/subjects. Fill out the application 009_Z, print it, sign it, attach the obligatory attachments (Transcript of Records, Learning Agreement approved by all 3 parties) and submit it to the International Office of the faculty (in person or via regular registered mail).

If you wish to change the form of your study from full-time to part-time or vice versa, you may request this change in compliance with Art. 16 of the valid Study and Examination Regulations of the Mendel University in Brno.

NOTE: The condition for granting the request is the fact that the form of study for which you are applying is being provided in the respective period. The request must be submitted no later than before the beginning of the semester (in compliance with valid Schedule of the academic year of MENDELU Faculty of Horticulture).

The request shall be submitted through the Contact Centre – form 034_Z: Request for a change of the form of study, see Personal administration → Student’s portal → Contact Centre → Seeking a solution → 034_Z: Request for a change of the form of study.

The enrolment in the next semester of study observes the valid Study and Examination Regulations of the Mendel University in Brno (Article 6). For enrolment in the second semester of the study, a student must have obtained at least 12 credits in the first semester. To enrol for study in the following semesters, a student must obtain at least 40 credits per the preceding two semesters.

You only submit this request after making sure you have exhausted all the other available options allowing you to obtain 12 credits. Only then you submit the 030_Z: Request for extraordinary enrolment in the second semester without 12 credits obtained. To find it, go to Personal administration → Student’s portal → Contact Centre → Seeking a solution → 030_Z: Request for extraordinary enrolment in the second semester without 12 credits obtained.

Do not forget to list and explain all your objective reasons leading you to not obtaining the required number of credits. If applicable, include attachments.

You only submit this request after making sure you have exhausted all the other available options allowing you to obtain the 40 credits. Only then you submit the 031_Z: Request for extraordinary enrolment in the next semester without 40 credits obtained. To find it, go to Personal administration → Student’s portal → Contact Centre → Seeking a solution → 031_Z: Request for extraordinary enrolment in the next semester without 40 credits obtained.

Do not forget to list and explain all your objective reasons leading you to not obtaining the required number of credits. If applicable, include attachments.

Cancellation of a registered subject during the current study period observes the valid Study and Examination Regulations of the Mendel University in Brno (Article 6 Section 4, Article 17 Section 12).

NOTE: Cancellation of a registered subject is possible no more than twice throughout the entire course of study in the respective study programme. If there are objective reasons, in exceptional cases the dean of the faculty may decide about yet another cancellation of a subject.

EXAMPLE: If you did not manage to successfully complete a specific subject, you can automatically register it yourself in the next semester of study. If you did not manage to successfully complete the subject on this second attempt, you must request a cancellation of a registered subject (application form: 032_Z: Request for a cancellation of a registered subject). If your request is granted, you may register that subject for the third time. If your request is not granted, your study will be terminated due to failure to meet the requirements issuing from the Study and Examination Regulations of the Mendel University in Brno.

The application shall be submitted through the Contact Centre, see Personal administration → Student’s portal → Contact Centre → Seeking a solution → 032_Z: Request for cancellation of a registered subject.

RECOMMENDATION: In the reasoning of your request, state all the reasons that lead to the situation. Be specific and accurate. Do not forget to attach the required documents if they can support your reasoning.

If you are meeting the conditions of the Rector’s Decree No 4/2014 Application of amended Act No 111/1998 Coll., on universities, and on the change and amendment of other laws (Universities Act) – support of parenting students and at the same time the provision of Article 10 of the valid Study and Examination Regulations of the Mendel University in Brno, you may request the recording of an acknowledged parenthood period, which will then allow you to prolong the period for fulfilling your study obligations including the conditions for progress to the next semester of study (based on a submitted form 012_Z: Request for prolongation of periods for fulfilling obligations in connection with childcare).

NOTE: The request for prolongation of periods for fulfilling study obligations in connection with childcare shall be submitted only after acceptance of the acknowledged parenthood period based on application form 011_Z: Request for recording an acknowledged parenthood period. Reverse procedure is not possible.

The form 011_Z: Request for recording an acknowledged parenthood period shall be submitted through the Contact Centre, see Personal administration → Student’s portal → Contact Centre → Seeking a solution → 011_Z: Request for recording an acknowledged parenthood period.

If you already have an acknowledged parenthood period based on the submitted form 012_Z: Request for recording an acknowledged parenthood period, you may, in compliance with Section 54a, Paragraph 1 of the Universities Act, and Art. 10, Section 8 of the Study and Examination Regulations of the Mendel University in Brno request a prolongation of periods for fulfilling study obligations in connection with childcare by 28 weeks.

The form 012_Z: Request for prolongation of periods for fulfilling study obligations in connection with childcare shall be submitted through the Contact Centre, see Personal administration → Student’s portal → Contact Centre → Seeking a solution → 012_Z: Request for prolongation of periods for fulfilling study obligations in connection with childcare.

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Applications, forms, questions